Below is my scheduling policy copied from the consent form of my intake paperwork. I work a little differently than many therapists when it comes to missed or canceled sessions. It’s my best attempt to balance and respect both our scheduling needs and to get the most benefit from therapy. The concept for this policy is to offer increasing rescheduling flexibility with increased fee and more frequent sessions. I’m eager to get you to your goals and find that this scheduling policy is something that really helps get the most out of the therapy process. Special arrangements may be made for clients who work a rotating schedule or whose work requires 50% or more of travel time.
Once a week or fewer sessions
For clients coming in once or less a week at my regular fee of $190 per 50 minute session, I will reschedule all missed session within the calendar year, even if you must cancel at the last minute. I will keep track of your available missed sessions, but leave it to you to initiate rescheduling. At the end of the calendar year, any unused missed sessions will expire.
Once a week or less with a reduced fee
If you’re coming in once a week or less and we have agreed on a reduced rate, there will be a number of missed sessions that I will not reschedule for you in proportion to the discounted fee you are receiving. In other words, because you are receiving the equivalent of a number of free sessions over a year with the reduced fee, I will reschedule any and all missed sessions only after you miss more than the free sessions allotted. Any unused sessions to reschedule will expire at the end of the year. At the beginning of our work together I will calculate for you the number of free sessions specific to your fee with the following formula:
(($190 – $your fee) x 46 weeks) ÷ 190 = number of free sessions per year
Multiple sessions per week
I enjoy working with clients more than once a week and find it produces an exponential rate of growth. To reduce the cost of more frequent sessions, I will give you a number of free sessions every year. Use all your sessions in a year and you will get the best value. I give increasingly more free sessions the more often we meet each week.
*For two sessions per week, I will include 8 free sessions per year. This reduces the average fee per session to $173.
*For three sessions per week, I will include 20 free sessions per year. This reduces the average fee per session to $162.
*For four sessions per week, I will include 40 free sessions per year. This reduces the average fee per session to $148.
After missing more than the given free sessions, all missed sessions are available to reschedule for the calendar year. Any unused sessions to reschedule will expire at the end of the year.
For telephone conversations, site visits, writing and reading of reports, consultation with other professionals, release of information, reading records, longer sessions, travel time, etc. will be charged at the same rate, unless indicated and agreed upon otherwise.