Below is my scheduling policy copied from the consent form of my intake paperwork. I work a little differently than many therapists when it comes to missed or canceled sessions. It’s my best attempt to balance and respect both our scheduling needs and to get the most benefit from therapy. The concept for this policy is to offer increasing rescheduling flexibility with increased fee and more frequent sessions. I’m eager to get you to your goals and find that this scheduling policy is something that really helps get the most out of the therapy process. Special arrangements may be made for clients who work a rotating schedule or whose work requires 50% or more of travel time.
I do not work on a 48 hour cancellation policy. Session times and intervals are set at the start of our work and are recurring. A cancelled session is considered a missed session. When you are not able to meet at your regular recurring time and we are unable to reschedule within seven days before or after, the session is considered missed. In other words, you have a two week window to reschedule a regular session time that you are unable to attend without it being considered a missed session. This means you are committed to your ongoing scheduled times, but may have the flexibility to reschedule a session free of extra charge even if you completely forgot or cancelled at the last minute. Read the “FEE & SCHEDULE STRUCTURE” section to understand more about the differences in rescheduling based upon our fee agreement.
Missed sessions are rescheduled according to the terms below and only rescheduled once. A rescheduled session is lost if it is not attended for any reason. When a rescheduled session and a regularly scheduled session both fall on the same week, missing either of those sessions will be considered to be missing the rescheduled session.
If we are not able to reschedule a missed session according to the terms below, be aware that most insurance companies will not reimburse for missed sessions.
If I miss a scheduled session
The unexpected can happen for me as well. If I must miss a scheduled session and you do not want to, or are not able to, reschedule the session, I will reduce your next monthly payment by your fee for that session and communicate to you that adjusted amount.
If you would like an extra session apart from the regular scheduled time, the fee for that session will be the same as your regular single session fee and collected at the time of the extra session.
As an active client, you will be given credentials to view my schedule online and make appointment changes/requests as you need.
FEE & SCHEDULE STRUCTURE:
Consistent time in the therapy relationship gets you the best results, so I will typically set a regular weekly appointment time that is reserved for you. Special arrangements may be made for clients who work a rotating schedule or whose work requires 50% or more of travel time.
The standard fee is $190 per 50 minute session. I may be able to accommodate a request for reduced fees, but I ask that you please communicate with me before we meet to see if there is room for any adjustment. I keep careful track of the fund I use to adjust fees and will know what I’m able to do. The fee for sessions will reduce with the number of visits per week as follows:
Once a week or less
For clients coming in once or less a week at my regular fee of $190 per 50 minute session, I will reschedule all missed sessions within the calendar year, even if you must cancel at the last minute. I will keep track of your available missed sessions, but leave it to you to initiate rescheduling. At the end of the calendar year, any unused missed sessions will expire.
Once a week or less with a reduced fee
If you’re coming in once a week or less and we have agreed on a reduced rate, there will be a number of missed sessions (as defined in the Missed Sessions section) that I will not reschedule for you in proportion to the discounted fee you are receiving. In other words, because you are receiving the equivalent of a number of free sessions over a year with the reduced fee, I will reschedule any and all missed sessions only after you miss more than the free sessions allotted for the year. Any unused sessions to reschedule will expire at the end of the year. At the beginning of our work together I will calculate for you the number of free sessions specific to your fee with the following formula:
(($190 – $your fee) x 46 weeks) ÷ 190 = number of free sessions per year
Multiple sessions per week
I enjoy working with clients more than once a week and find it produces an exponential rate of growth. To reduce the cost of more frequent sessions, I will give you a number of free sessions every year. Use all your sessions in a year and you will get the best value. I give increasingly more free sessions the more often we meet each week.
*For two sessions per week, I will include 8 free sessions per year. This reduces the average fee per session to $173.
*For three sessions per week, I will include 20 free sessions per year. This reduces the average fee per session to $162.
*For four sessions per week, I will include 40 free sessions per year. This reduces the average fee per session to $148.
After missing (as defined in the Missed Sessions section) more than your allotted free sessions, all subsequent missed sessions are available to reschedule for the calendar year. Any unused sessions to reschedule will expire at the end of the year.